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Privacy Policy

Last Updated: July 31, 2022

This Privacy Policy for the Polk County Democratic Party (“the Party,” “we,” “us,” or “our”) outlines how we collect, use, share, and protect personal and voter data. It applies to all data held or processed by the Party, including data shared internally among officers, committees, and volunteers, and externally with authorized third parties.

If you have any questions or concerns about this policy, please contact us at chair@polkdems.org.

SUMMARY OF KEY POINTS

This summary provides an overview of our Privacy Policy. For more details, please refer to the full policy below.

  • What personal information do we collect? We collect personal information such as names, contact details, voter registration data, and donation information.
  • How do we use your information? We use your information for organizing, outreach, voter mobilization, and other legitimate Party purposes.
  • Do we share your information? We may share data with Democratic Party entities, endorsed campaigns, and approved vendors, subject to strict agreements and legal restrictions.
  • How do we protect your information? We implement robust security measures, including encryption, access controls, and privacy training.
  • What are your rights? You have the right to access, correct, or delete your personal data, as well as to opt out of certain communications.

 

WHAT INFORMATION DO WE COLLECT?

We collect the following types of information:

1. Personal Information You Provide to Us:

  • Names, phone numbers, email addresses, mailing addresses, and contact preferences.
  • Voter registration data, voting history, and precinct information.
  • Donation information, including name, address, occupation, employer, and contribution details.
  • Sensitive data such as race, political opinions, and disability status (processed only with consent or as permitted by law).

2. Information Automatically Collected:

  • Device and usage information, such as IP addresses, browser types, and activity logs.
  • Location data, collected via GPS or IP address, if enabled on your device.

3. Payment Data:

  • Payment information for donations are processed securely through third-party providers (e.g., C&E Systems, ActBlue, Stripe, PayPal, etc).

 

HOW DO WE USE YOUR INFORMATION?

We process your personal information for the following purposes:

  • To facilitate voter outreach, mobilization, and engagement.
  • To manage Party operations, including events, communications, and fundraising.
  • To comply with legal obligations and ensure data security.
  • To improve our services and evaluate the effectiveness of our campaigns.
  • To encourage voter participation and engagement.

 

WHEN AND WITH WHOM DO WE SHARE YOUR INFORMATION?

We may share your information in the following situations:

1. Internal Sharing:

  • Data may be shared among Party officers, committees, and volunteers with a legitimate need to know.
  • Access is granted by the Data Officer and must be documented.

2. External Sharing:

  • With Democratic Party organizations (state, national, and local).
  • With endorsed campaigns and candidates.
  • With approved vendors and consultants for technology, communications, or other services.
  • All external sharing requires written agreements specifying permitted uses, security requirements, and breach notification procedures.

3. Public and Media Requests:

  • Only aggregate or de-identified data may be released publicly.
  • Individual-level data is not disclosed without explicit consent or legal requirement.
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HOW DO WE PROTECT YOUR INFORMATION?

We implement the following safeguards to protect your data:

  • Access Controls: Only authorized individuals may access Party data; access is logged and reviewed.
  • Encryption: All data transfers use secure, encrypted channels.
  • Physical and Digital Security: Data is stored securely, with regular backups and protection against unauthorized access.
  • Training: All users with data access must complete privacy and security training.
  • Incident Response: Any suspected data breach must be reported immediately to the Data Officer, who will coordinate the response and required notifications.

 

DATA RETENTION AND DESTRUCTION

We retain personal data only as long as necessary for Party purposes or as required by law. When no longer needed, data is securely destroyed in accordance with Oregon law.

 

YOUR PRIVACY RIGHTS

Depending on your location and applicable laws, you may have the following rights:

  • Access and Correction: You may request access to or correction of your personal data.
  • Deletion: You may request the deletion of your personal data, subject to legal and operational requirements.
  • Opt-Out: You may opt out of Party communications and data sharing where feasible.
  • Consent Withdrawal: You may withdraw your consent for data processing at any time.

To exercise these rights, please contact us at chair@polkdems.org.

 

COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to enhance your experience on our website. You can manage your cookie preferences through your browser settings.

 

CHILDREN’S PRIVACY

We do not knowingly collect data from minors, except those who will be turning 18 before the next election. By using our services, you represent that you are at least 18 or will be 18 by Election Day.

 

POLICY UPDATES

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Last Updated” date and will be effective as soon as it is accessible. Material changes will be communicated via prominent notices or direct notifications.

 

CONTACT INFORMATION

If you have questions or concerns about this policy or your privacy rights, please contact chair@polkdems.org.